Bylaws of The GVR Michigan Club (revised name 05.31 17)
ARTICLE I – NAME
The official name of the organization shall be The GVR Michigan Club, hereinafter known as the Club.
ARTICLE II – PURPOSE
The purpose of the club shall be to establish and maintain fellowship among Michigan people.
All activities conducted by this club and its members shall be in accordance with the
GVR Bylaws, Corporate Policy Manual and GVR Code of Conduct.
ARTICLE Ill- MEMBERSHIP
All former or present Michiganians holding membership or tenant cards in good standing with GVR are eligible to join and participate at any meeting or activity of the Michigan Club.
All members shall abide by published GVR rules and regulations and the member Code of Conduct. Violations may jeopardize the privileges of the offending individual through GVR suspension procedures.
A member may bring eligible guests to attend any meeting or activity of the Michigan Club by paying the appropriate per person guest charge as established from time to time by the Board of Directors. Eligible guests are individuals qualified for GVR guest privileges as defined by GVR guest policy.
Non-members that hold membership in good standing with GVR may attend any meeting or activity of the Michigan Club by paying the appropriate per person guest charge as established from time to time by the Board of Directors.
ARTICLE IV- GOVERNING BODY
The governing body shall be the Board of Directors. The Board of Directors shall consist of the elected officers and appointed chairpersons and will handle the general supervision of the affairs of the club between its business meetings, fix the hour and place of meetings, make recommendations to the membership, and perform other duties as desired by the club. Voting members of the board are the elected officers and the appointed chairpersons:
First Vice President / Program Chairperson
Second Vice President/Public Relations Chairperson
pg. 1 of 3
Officers shall be elected at the annual meeting in March and take office at the close of that meeting. The President and Vice Presidents serve for a one (1) year term but may be re elected for a second one (1) year term. The Secretary and Treasurer have no limitation on the number of terms.
President presides at all meetings and sees to the welfare of the club. President appoints the chairpersons and handles all contracts with GVR and the caterer. The President will appoint a Finance Review Committee to conduct an annual review of the club finances. The President will present a Financial Review Report to the membership at the Annual Meeting. The President will appoint an ad-hoc standing Nominations Committee to annually recruit candidates for officer and chairperson positions.
First Vice President presides in the absence of the President and is responsible for the general meetings’ programs and entertainment.
Second Vice President presides in the absence of the President and First
Vice President and is responsible for all public relations activities.
Secretary will record minutes of the Board of Directors and the Annual Meeting and handle routine correspondence. The Secretary must retain all records for three years prior to the current year. Certain permanent records must be retained for the life of the Michigan Club (i.e., charter approval, bylaws, and any tax or employee records, if such exist).
Treasurer shall record and deposit in the bank all monies of the club, pay expenses, and maintain all financial records. An annual financial report will be filed with GVR and presented to the membership at the Annual Meeting. All books, records, and papers will be available upon request of the members and/or GVR. Updated financial reports will be prepared upon request of the Board of Directors. Record requests from the Finance Review Committee will be timely prepared.
Hospitality Chairperson will be responsible for purchasing snacks, bowls, glasses and ice and for setting up tables for the same. Drink set ups will be provided by the caterer.
Membership/Reservations Chairperson will be responsible for collecting dues, maintaining the membership roster and providing it to the President and Telephone Chairperson. All funds will be deposited to the Michigan Club bank account. Other responsibilities will include receiving reservations, collecting and distributing tickets for dinner, and obtaining GVR numbers from members. The chairperson is also responsible to file an annual membership list with GVR compiled by monitoring members’ GVR membership at all meetings, and for submitting a list of attendees to GVR following each of the meetings. Reservation numbers will be reported to the menu coordinator and to the President for the facility set up.
Telephone Chairperson will recruit and coordinate callers to remind members of an upcoming meeting.
Decorations Chairperson may recruit members for a Decorations Committee and will be responsible for table decorations for the general meetings. An annual property inventory list will be submitted to GVR.
Menu Coordinator will prepare menus for the monthly meetings and may act as the President’s designee to sign a contract with a caterer with approval by-the Board of Directors.
pg. 2 of 3
A quorum for the transaction of business of the Board of Directors shall consist of five (5) members. The Board of Directors will meet on the second Wednesday in January, February, March, April, November and December. Special meetings may be called by the President or at the request of three (3) members of the Board.
ARTICLE V- COMMITTEES
The President will appoint all chairpersons and ad-hoc committees.
ARTICLE VI- MEMBERSHIP MEETINGS
At least six meetings shall be held during the club year, which is November through April. These meetings are pre-set for the first Wednesday of November, December, January, February, March, and April. Other meetings can be called at the discretion of the Board of Directors, or at the request often (10) percent of the membership.
Reminders of general membership meetings will be published at least two weeks prior to the meeting date.
The Annual Meeting will be held in March. The election of officers will be held at this meeting. The annual financial report will be presented to the members.
A quorum for the transaction of business at a meeting will be twenty (20) percent of the club’s membership. Approval of business, except bylaw revisions, brought before the members at a membership meeting requires a simple majority affirmative vote of the members in good standing that are attending the Annual Meeting, or a special meeting properly called.
Roberts Rules of Order shall govern the club in all cases to which they are applicable and in which they are not inconsistent with the bylaws or any special rules of order that the club may adopt.
ARTICLE VII -DUES AND FISCAL PERIOD
The fiscal year shall be the calendar year-January 1 through December 31. Amount of annual dues will be determined by the Board of Directors with approval of the membership at its annual meeting. Payment of dues shall constitute membership for the club year.
ARTICLE VIII- VACANCIES
The First Vice President shall perform the duties and exercise the powers of the President during his or her absence or disability. If any other office should become vacant, the remainder of the term shall be filled by appointment by the President with approval of the Board of Directors.
ARTICLE IX- AMENDMENTS
Amendments to the bylaws must be submitted to the Board of Directors in writing. The proposed bylaw revision after approval by GVR, and the Board of Directors recommendation, must be submitted to the membership at the next Annual Meeting following receipt of the proposed bylaw revision, or at a special meeting called for this purpose. The bylaw revision requires a two-thirds (2/3) affirmative vote of the members in good standing that are attending the Annual Meeting, or a special meeting called for this purpose. The bylaw revision takes effect at the close of that meeting at which the membership approves the bylaw revision.
pg. 3 of 3
ARTICLE X – DISSOLUTION
Upon dissolution of the club any assets, after all bills are paid, shall be transferred to GVR.
ARTICLE XI -BYLAWS
A copy of these approved bylaws shall be available to the membership at all meetings. All officers and committee chairpersons shall be furnished with a copy of the current approved bylaws after each election.
DATE OF ADOPTION March 2011
DATE OF NAME REVISION May 2017 (addition of “GVR” to the club name)
SIGNATURE OF THE CLUB PRESIDENT
4 of 4